Terms and Conditions of Booking
All Main Floor stands are full Size 4m x 3m, carpeted space with 500w electric supply.
All Enterprise Zone stands are 1.4 deep and 3m wide just enough for a full-size pop up. These are also carpeted and have a 500w electric supply.
Electric supplies have a standard UK 3 pin outlet.
Parking is free for set up and on the show day to exhibitors and visitors.
The safety of our exhibitors and visitors is paramount. Your own risk assessments appropriate to your company H&S policy reflecting the items displayed and the nature of your stand should be conducted, and risks mitigated in accordance with your own company practices. Coupled to this, compliance with common law and regulations is the basis of the organiser’s expectation of exhibitors. There will be no tolerance of behaviour that in the organisers absolute view may cause alarm or distress to others. There will be security at the venue with whom you are required to co-operate.
For 2025 Early Bird re-bookers only, confirming prior to 3rd September 2024, cancellation is accepted without cost to you until 9thJan 2025 after which the cancellation policy paragraph below will apply and your booking becomes final.
All bookings are final. For cancellation between 6 months and 2 months prior to the show date we will voluntarily refund 50%. For cancellations within 2 months of the show date we are unable to offer re-funds. If the show is cancelled due to government enforced lockdown your booking will be transferred to a later date. Failure to pay our invoice when presented and due does not relinquish your obligation to pay appropriately upon your cancellation.
By booking you enter into a contract on the terms stated which are deemed to be binding 14 days after our provision of these terms to you. Invoices are issued in January 2025 and after that date upon booking. Invoices are payable 30 days of the invoice date and before the show date whichever is first.
In the case of a force majeure event such as war, terrorism, earthquakes, hurricanes or the end of mankind, Rail Infrastructure Networking Limited TA Rolling Stock Networking will be excused from our obligation to perform under contract.
Any photographs provided from our web site or taken within the premises in the period between set up and breakdown may be used to directly promote your company’s association with RIN t/a RSN Events and for no other purpose without our express permission. Permissions will not be unreasonably withheld.
We will require all exhibitors to hold Public Liability Insurance of a minimum value of £5m. The organisers carry their own insurances pertaining to their responsibilities for the event.
We will promote your company on linked in by announcing your booking upon receipt of a completed checklist. Other promotions that are free are offered in good faith.
Optional Extras – Excluded from this Contract
- Forms of Sponsorship.
- Adverts in the Show Preview, Show Guide and Show Review.
- Any items that you order such as AV and Furniture from Derby Live.
Derby Live offer furniture, equipment and AV hire. These extras are entirely optional and are not part of your stand booking or your contract with us. The details of these services are accessible via our web site and for equipment via the Exhibitor Portal. Please note that the invoicing of any additional services relates to a contract you enter separately with that provider over which the organisers have no control. Payments to Derby Live should be made prior the show set up date.
RSN Show Preview, Show Guide and Show Review
RSN 2025 bookers will be able to access further promotional opportunities through inclusion in the Show Preview and Show Guide released shortly before the event. The Show Review is released after the show. This is entirely optional and is at additional cost.
Notes of Clarification
- We offer space only in which you are free to erect your own pop-up stand, roller banners, furniture and product displays.
- There is no shell scheme this is one of the elements allowing us to offer exceptionally good value.
- There is no ability for exhibitors to scan visitor badges this is another element that helps us to limit stand prices.
- All companies get a listing on the web site with a 100-word description of your company and a link to a page that you identify for your web site.
- All companies in attendance at the show will be publicised through our social and professional media outlets.
- Invoices issued enable the option of credit card payments. However, payments can be made by BACS or cheque.
- The show video and photographs taken by our sub-contractors are produced to promote the show. Your stand or company may or may not be featured within this video.
- All exhibitors get a free basic listing in the Show Guide.
- Breakfast bap and coffee provided to exhibitors on set up morning.